Fill empty weeks: research + outreach Bots and RFP-to-estimate in 30 seconds
Published
How can AI replace hunting event planners by hand across hotel sites and LinkedIn?
- Replaces: Hunting event planners by hand across hotel sites and LinkedIn (email column often empty), writing 2–3 quotes a week that each took a producer 1–2 hours from an RFP, and leaving quiet weeks on the calendar unfilled.
- What to connect: Grok Bot — Clarity (research every ~2 hours) and Synergy (outreach drafts into the human's email drafts folder for approval before send); Lucy (chief of staff) for RFP → estimate into a custom inventory/quoting app (AboveHub) the Bot also built; optional venue landing pages for search. Human still approves every outbound email.
- Who it's for: Service and trades businesses with equipment or crew utilization (AV, installers, event production, contractors) where empty calendar weeks are lost revenue and quotes are the bottleneck.
From the Morning Tokens issue of Oct 17, 2026